Privacy Policy

1. Information We Collect

When registering for admission, subscribing to updates, or communicating with the school, we may collect the following information:

• Personal Information: Names of students and parents/guardians, residential addresses, and email addresses.
• Contact Information: Mobile phone numbers used for SMS and WhatsApp communications.
• Academic Information: Student enrollment details, attendance records, and academic progress.

2. How We Use Your Information

We collect and use your data primarily to facilitate educational services and maintain seamless communication between the school and parents. Your information may be used to:

• Process admissions and school registrations.
• Send administrative notices, fee reminders, and attendance alerts.
• Distribute academic updates, homework, exam schedules, and report cards.
• Send urgent broadcast alerts (e.g., unforeseen school closures or emergencies) via WhatsApp and SMS.
• Respond to inquiries and support requests from parents.

3. WhatsApp Communication & Mobile Data (Meta API Compliance)

Vimala Central School utilizes the WhatsApp Business API to provide timely educational updates directly to parents and guardians. By providing your mobile number to the school, you consent to receive informational and administrative messages via WhatsApp.

Strict Non-Sharing Policy: We respect your privacy. No mobile information will be shared with third parties or affiliates for marketing or promotional purposes. All mobile numbers, SMS, and WhatsApp opt-in data provided to Vimala Central School will be kept strictly confidential and used solely for official school communications.

4. Opt-In and Opt-Out (STOP) Mechanisms

• Opt-In: Parents/Guardians opt into our messaging services by providing their mobile phone number during the school admission process, via consent forms, or through direct subscription on our website.
• Opt-Out: You have the right to withdraw your consent to receive WhatsApp messages at any time. You can opt-out by simply replying "STOP" to any WhatsApp message you receive from us, or by contacting the school administration directly. Upon receiving an opt-out request, we will immediately remove your number from our active messaging lists.

5. Third-Party Disclosures

We do not sell, trade, or otherwise transfer your personally identifiable information to outside parties. This does not include trusted website hosting partners and software providers who assist us in operating our school management systems, so long as those parties agree to keep this information strictly confidential. We may also release information when its release is required to comply with the law or protect the rights, property, or safety of the school and its students.

6. Data Security

We implement a variety of security measures to maintain the safety of your personal information. Only authorized school administrators and staff members who need the information to perform a specific job (e.g., billing, admissions, or parent communications) are granted access to personally identifiable data.

7. User Rights

You have the right to:

• Review the personal data we hold about you and your child.
• Request corrections to any inaccurate or outdated information.
• Request the deletion of your data (subject to educational record retention laws).

8. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or regulatory requirements. Any updates will be posted on this page with a revised "Effective Date."

9. Contact Us

If there are any questions regarding this privacy policy, you may contact us using the information below: